Preparing Portfolio Forms

Portfolios are more complex that simple evaluations or surveys; they require several interdependent forms. Taker (faculty) and subject (student) access control lists (.acl files) define who can participate in the process. An additional relationship file (.rel file) assigns specific takers to be responsible for specific subjects (we call these "portfolio advisors"). Each activity requires a portfolio form (.ptx file) paired with an evaluation form (.etx file). The portfolio form enables the subject to document a particular type of activity ("reflective writing" for example). Possible documents include simple text, uploaded files, patient logs, or some combination. The evaluation form structures scoring and feedback. Finally, a point mapping file (.map file) defines how the raw scores will be tallied and reported. The following table gives an overview of these files.

Activity

Evaluation

Map

1. Descriptive Title
2. Access Control (Subjects)
3. Documentation for Activity or Patient Log Definition

1. Descriptive Title
2. Access Control (Takers)
3. Quantitative Items (aka Scoring)
4. Qualitative Items (aka Feedback)

1. # Allowed Submissions
2. # Required Submissions
3. Total Points per Item
4. Total Points Overall
5. Point Assignment for Each Quantitative Item

Worksheet